ExSign for Microsoft Exchange
Email Signature Software for Exchange Server.
(30-day free trial)
ExSign is a smart email signature solution designed for Microsoft Exchange administrators. It enables them to append professional signatures and disclaimers to all outgoing messages. Using ExSign, you can centrally manage them through a web portal, allowing the software to apply them based on Pre-defined rules. With coherent organization-wide signatures, it helps maintain consistency across all your company's emails, transforming them into an engaging marketing channel.
Add promotional banners, logos, and social media icons to your signatures and ensure that new announcements, exclusive offers, achievement awards, etc. are always in front of your customers, and that too at no cost. Thanks to the role-based access control built into the solution, delegate banner management to your marketing and sales team, relieving your IT staff of the nitty gritty.
One Place for All Your Signatures
ExSign gives administrators a single, browser-accessible portal for every part of signature management, from access control to reporting.
Powerful, browser-accessible, self-served email signature solution.
Fine-grained access control through multiple user levels.
Central interface available in two international languages, English and Arabic.
Extensive reports and insights for analyzing signature data.
Ease of signature deployment with easy-to-use, Pre-defined templates.
Distinct rules for signatures and disclaimers.
Why ExSign?
In large organizations it becomes difficult for an administrator to visit each employee's desk to set up new signatures. ExSign makes signature management easy with full control from one central location, so every email stays consistent and compliant, no matter which device it was sent from.
Email Signature Management
From central administration to legal disclaimers, every capability of ExSign for Microsoft Exchange is built around one goal: Consistent, compliant signatures on every outgoing email.
Allow users to add Microsoft Exchange email signatures and disclaimers to a central interface. Enable global administrators to gain a bird's-eye view of all the rules and content across multiple Exchange environments in one place and administer them accordingly.
Stay accurate with user profiles pulled directly from Active Directory. Information pulled directly from Active Directory guarantees accurate contact details on all outgoing emails.
Ensure full segregation of user signatures based on exclusive Exchange environments, organizational units (OU) within Exchange sites, and UPN suffixes. Capable of supporting organizations of all sizes, including organizations with multiple mailbox servers configured in DAG.
Always remain highly available with stamping from all mailbox servers. The ExSign Transport Agent is installed on all the Exchange mailbox servers in an Exchange environment, enabling stamping from each mailbox server. This ensures high availability in case of failure: If a mailbox server goes down, the stamping process continues unabated from the other mailbox servers.
See signatures and disclaimers in the sent items folder after emails have been sent out. Normally users cannot see signatures and disclaimers when emails are being dispatched and don't know how they look. With ExSign, experience how they look with the sent items update feature.
Define time intervals as conditions for your rules. These conditions will determine when to add signatures to emails sent by your organization. Time intervals can be specified in days, active hours, or date ranges.
Stay compliant with email disclaimers. Take advantage of centrally defined disclaimers to clearly communicate required notices, legal boundaries, and policy obligations to your recipients, especially across regulated industries.
Create stunning digital business cards that stand out and make sharing effortless. Embed QR codes directly in your email signatures so recipients can scan and connect instantly. Design from scratch or choose from a range of sleek, professionally crafted templates.
Flexible Output
ExSign applies your signatures and disclaimers in whichever format best suits the email, whether HTML, Rich Text, or Plain Text, so they render correctly for every recipient.
One Suite, Every Platform
ExSign is part of a wider email signature suite from Hosting Controller, giving you a consistent management experience whether your organization runs Microsoft Exchange, Microsoft 365, or Google Workspace.
Centrally manage and deploy email signatures across your on-premises Microsoft Exchange environment with full Active Directory integration.
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ExSign connects to Active Directory, pulls user data automatically, builds signatures from your branded templates, and injects them server-side into every outgoing email, all without requiring any action from your users.
Deploy the ExSign Transport Agent across your Exchange mailbox servers in minutes.
Build signature templates with the drag-and-drop editor: Logos, banners, and legal disclaimers.
Apply rules by organizational unit, department, or UPN suffix for precise targeting.
Signatures and disclaimers are stamped server-side on every outgoing email, with zero end-user action.
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Signature Modes
Applied in transit
ExSign applies signatures after the email has been sent. Signatures are not visible to end users while they compose an email. Stamped when sent through OWA, mobile mail apps (Android/iOS), or any other client.
Inserted while composing
Signatures are inserted into the email body as users compose an email. Live preview available as the message is written. Utilizes the Outlook Add-in Manifest (.xml) to push signatures, only when sent through Microsoft Outlook (desktop).
Composing + in transit
The best of both worlds. Users sending emails from other clients receive server-side stamping while those sending through Microsoft Outlook (desktop) receive client-side stamping.
Choose from a wide range of supported Exchange Server versions.
"With ExSign, managing email signatures has become efficient and hassle-free. The solution provides centralized control, consistent branding, and reliable disclaimer management, resulting in improved governance and reduced operational overhead."
