ExSign for Microsoft 365
Outlook Edition
Client-Side Signatures for Microsoft 365.
Let's Talk Schedule a DemoClient-Side Signatures for Microsoft 365.
Let's Talk Schedule a DemoAllow Microsoft 365 users to see their signatures in their Outlook clients while they compose emails. With the ExSign for Microsoft 365 Outlook Edition, signatures are directly inserted into the email body as senders compose their email in Microsoft Outlook.
With our specially designed Outlook add-in, signatures are automatically retrieved and applied to the desired mailboxes, enabling end users to see their signatures in real-time as they compose emails.
Request Demo DocumentationCan work in a hybrid mode. Hybrid mode is a combination of client-side signatures and server-side signatures. For users configured to use server-side stamping, signatures are stamped after an email is sent while for those configured to use client-side stamping, signatures are inserted in the email body.
Unlike its server-side counterpart, ExSign for M365 Outlook Edition does not require M365 connectors or mail flow rules to route and process email stamping. It only uses an Outlook web add-in to fetch signatures and update them in Outlook.
View DocumentationExSign for Microsoft 365 (Client-Side) is the Outlook Edition for M365. It seamlessly adds signatures directly within the email body as senders compose their messages in Microsoft Outlook. See a list of its features below:
Admins can access their client portal anytime through a web browser.
Admins can view all the rules and signatures across multiple Microsoft 365 organizations in one place and administer them accordingly.
Provides users with more control over their email signatures as they can preview signatures before sending email.
Users can easily board the platform by paying online through a credit or debit card.
Works seamlessly with Outlook for Windows Web, OWA, Mac, and Outlook for iOS and Android.
Administrators can authenticate through Microsoft and log into the application to administer their accounts.
ExSign for M365 Outlook Edition utilizes an Outlook web add-in to add signatures directly into the email body in Microsoft Outlook. The add-in must be added to each Microsoft 365 organization before it appears in the Outlook client. See how it works in a few simple steps below:
See how it works in a few simple steps below:
Yes, you can! A free 30-day trial is available for up to 10 mailboxes. Download here.
ExSign for M365 is licensed per mailbox (email address), not per organization. Pricing varies by license category. For more information, contact sales@hostingcontroller.com.
ExSign offers flexible monthly and annual subscription models. Monthly subscriptions are billed monthly and have monthly billing cycles, while annual subscriptions are billed annually and have annual billing cycles.
No, only mailboxes that require stamping need to be licensed.
Any mailbox that can send email counts towards a license.
Simply contact sales@hostingcontroller.com to make a purchase.
Not at all. Just enter your license key to upgrade from trial to full version.
Log in as ExSign Admin, go to System > Activate License, and enter your key.
To cancel your subscription, simply drop a cancellation request at sales@hostingcontroller.com. Our team will get back to you promptly with cancellation steps and further instructions.
ExSign Cloud Signatures is a fully cloud-based solution managed by Hosting Controller, requiring no on-premises infrastructure. In contrast, ExSign for Microsoft 365 is a partial on-premises solution that requires at least one physical or virtual machine to host the central web portal/agent. This version is better suited for organizations that require greater control over data and prefer to manage certain components in-house for compliance or data residency purposes.
Server-side signatures are applied after an email is sent and are not visible during the email composition process. In contrast, client-side (Outlook Edition) signatures are inserted directly into the email body as the user composes their message in Outlook, making them visible in real time. See a detailed comparison of the various signature modes here.
Yes, user photos can be included in email signatures. To do so, upload the user's photo to Microsoft 365, then insert the {{ThumbnailPhoto}} placeholder into the signature template. The placeholder will automatically populate with the corresponding user's photo in each email.
Yes, ExSign can be deployed to a limited number of users within a Microsoft 365 tenant. To do this, simply create a group within your tenant and add the desired users to it. ExSign will apply email signatures only to members of that designated group.
No, in server-side signatures, a signature is added after an email has been sent; therefore, the sender cannot see the signature while composing an email. However, with the ExSign Sent Items Update feature, users can see signatures in their sent items folder.
Yes, you can create distinct email signatures for different departments within your organization. To insert distinct signatures for various departments, create different signature rules: each with Senders in specific Departments.
ExSign for Microsoft 365 supports all email clients and devices on all OS platforms (including Android and iOS).
No user-side configuration is required. ExSign works entirely in the background, meaning IT admins manage everything from a central interface while users continue emailing as usual.
