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ExSign for Google Workspace

Professional Email Signatures for Google Workspace

Create, deploy, and manage professional Gmail signatures from a single centralized platform.

Consistent Branding Regulatory Compliance No End-User Intervention
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Gmail
Microsoft Exchange
Microsoft 365
Outlook
ExSign for Google Workspace

Centrally manage email signatures across your Google Workspace organization.

Empower organizations to maintain consistent branding, ensure regulatory compliance, and automate signature management across all users, departments, and devices.

Powerful Features Built for Google Workspace (G-Suite)

  • 1

    Centralized Signature Management

    Control every user's Gmail signature from one admin console no need to touch individual accounts or train employees.

  • 2

    Consistent Corporate Branding

    Ensure every email sent from your organization carries the correct logo, colors, legal disclaimers, and formatting every time.

  • 3

    Automatic User Data Synchronization

    Signatures update automatically when employee details change in Google Directory no manual updates, no stale contact information.

  • 4

    Server-Side Signature Application

    Signatures are applied at the mail server level no browser extensions, no plugins, and no end-user cooperation required.

ExSign System     Security     Notifications     Logs     CMS 6 ■ Dashboard MAIN □ Users □ Entities VIEW BY ENTITIES □ Servers □ Organizations □ Banners □ Rules □ vCard □ Test Rules ADVANCED OPTIONS □ Workflows □ Custom Delimiters Manage Entities Entities • Manage Entities Entities + New Entity ▼ Filters ENTITY NAME DEFAULT TOTAL SERVERS TOTAL ORGS ACTIONS Cloud_Entity 1 2 Demo Entity 1 1 Showing rows 1 to 2
ExSign for Google Workspace
Why Choose ExSign

Why IT teams trust ExSign for Google Workspace

ExSign applies signatures at the server level, so they appear correctly on every device desktop, mobile, and tablet without requiring any client-side installation or end-user action.

  • Signatures applied server-side works on every device including mobile
  • Save hours each week manage all signatures from one admin portal
  • Signatures stay accurate even when employees forget to update their own
  • Legal disclaimers and compliance text appended automatically to every email
  • Role-based rules ensure each department gets the right signature template
Email Signature Management

Email Signature Management for Google Workspace

Give your IT team centralized control over every Gmail signature in the organization. Enforce brand consistency across all departments, ensure no email leaves without the correct signature, and eliminate the need for end-user compliance.

Manage Signatures at Scale

Deploy and update signatures across your entire Google Workspace organization in minutes, not days. Whether you have 10 users or 10,000, ExSign handles it the same way.

  • Assign different signature templates to different departments, locations, or roles
  • Update contact details, logos, and banners from one place instantly live
  • User data pulled automatically from Google Directory zero manual entry
  • Set time-based rules for seasonal campaigns or promotional events
Manage Signatures at Scale
Extend Your Email Marketing Campaigns

Extend Your Email Marketing Campaigns

Every email your team sends is a branding and marketing opportunity. ExSign lets you embed promotional banners, campaign CTAs, and targeted messages directly into the email signature automatically, at scale.

  • Run time-limited promotional banners across all outgoing emails
  • Target campaigns by department sales gets sales content, support gets support content
  • Track click-through rates on signature banners without any third-party tools
  • Schedule campaign start and end dates in advance launches automatically
One Suite, Every Platform

ExSign Works With

ExSign is part of a wider email signature suite from Hosting Controller, giving you a consistent management experience whether your organization runs Microsoft Exchange, Microsoft 365, or Google Workspace.

Microsoft Exchange

ExSign for Microsoft Exchange

Centrally manage and deploy email signatures across your on-premises Microsoft Exchange environment with full Active Directory integration.

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ExSign for Google Workspace Current

Manage Gmail signatures organization-wide from a single admin portal, applied server-side to every outgoing message on every device.

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Microsoft 365

ExSign for Microsoft 365

Deploy consistent email signatures across your Microsoft 365 tenant without any client-side installation, as a fully cloud-based SaaS solution.

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Simple Setup, Instant Results

How Does ExSign Work with Google Workspace?

ExSign connects to your Google Workspace directory, pulls employee data automatically, builds signatures from your branded templates, and injects them server-side into every outgoing email all without requiring any action from your users.

1

Connect

Link ExSign to your Google Workspace account via the admin console. Authorise access and your user directory syncs instantly.

2

Design

Build professional signature templates using the drag-and-drop editor. Add logos, social links, banners, and legal disclaimers.

3

Assign

Apply templates to individuals, groups, departments, or your entire organization using flexible rule-based targeting.

4

Deploy

Signatures go live immediately applied server-side to every outgoing Gmail, on every device, without any end-user steps.

G Google Workspace Sync users ExSign Template Engine Builds signature Applies rules Inject sig Gmail Signed email sent Delivered Recipient Branded & compliant

Elevate your Google Workspace signatures

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